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How to Configure Exchange 2013 Mail on Mac Yosemite, Out of Office Settings

Even if you are a great fan of Apple/Mac OS X products, sometimes you need to use few Microsoft products too. When your company’s email system hosted on Microsoft Exchange server (in most cases), then you need to setup your Mac laptop or desktop computer to connect the Exchange server. The thing is, you may not know the version or the platform of mail server, in case you know the version then it will be easy to configure on Mac OS X. This guide shows you how to configure Exchange 2013 mail on Mac OS X Yosemite (applicable for earlier versions too, like Mavericks, Mountain Lion), edit advanced settings of Exchange 2013 mail server and setup out of office from your Mac OS X default mail app.

The latest Exchange 2013 server (assuming it has been setup properly by your mail server administrator) and latest Yosemite Mail app talk nicely and auto configure most of the time. Therefore it is not like earlier versions of Exchange server and mail apps which mostly require more settings to setup Exchange mail on Mac.

What Do you Need to Know?

1) Your email address (of course)

2) The email password

3) Your login user name of exchange server (some times only)

4) The mail server URL (some times only)

 

As I said earlier, if all settings are correct and your login user name and email address alias are same in your organization, then the auto configuration will work with first two requirements only (by typing the email address and password)

Steps to Configure Exchange 2013 on Yosemite Mac

1) Open the mail app and go to Accounts.

2) Select the Exchange account.

select the account

Next screen will pop-up to enter the email address and password. Give a name for the account and enter email address and password.

enter first details

If there is an issue in authentication with the mail server, then the next screen will appear for more details. In this example, my email address alias ( which is before @test.com) is different than my exchange server authentication user name.

For example, my email address is dinesh@test.com, but the user name for authentication could be dinesh.j

Normally the mail clients will use the alias of email address ( ‘dinesh’ in this case) to login to mail server with the password you have provided. If it is different, then in the next screen you need to give the correct user name. Also, validate the mail server address too.

user name for exchange 2013 on Mac

Read Also: How to select the best CRM app for Mac in your business.

That should work most of the time. It will communicate with the server, validate the settings and give a summary as below.

exchange 2013 mail summary

Select the modules of mail app you wish to synchronize with your Yosemite Mac OS X and Exchange 2013 server like mail, contacts, calendar or notes. In this example I have selected only mails. Because I did not want my corporate office contacts and calendars to reside on my Mac.

select the options

To see more options of mail account, you can click on the menu and select Accounts.

Open accounts in Mail

Here you will get more settings of particular email account. You can set the signature for all outgoing emails from mail app of Exchange 2013 account. Other settings of fonts, viewing and composing can be modified here. Also, you can set rules for incoming and outgoing emails to go in to particular folder in email app.

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Signature in mail Yosemite

How to Set Out of Office in Mail Yosemite with Exchange 2013

Setting up the out of office is easy and it works great. To setup out of office, right click on the Exchange server mail box and select Out of Office.

out of office in Yosemite mail

As usual you will find two input messages for internal and external mail senders. Internal Reply message will be sent to the same (or emails hosted on the same mail server in your domain) internal senders in your company and external reply will be sent to the external senders.

Type the message and set the dates.

internal and external out of office

I hope this guide would be helpful in setting up and configuring Exchange 2013 mail on Yosemite mail app.

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1 Comment
  1. Reply
    Jarrod October 27, 2015 at 4:58 am

    My company is transitioning from an onsite email server to a cloud-based solution, all Microsoft Exchange. The auto discover isn’t working to get the account set up properly. Your steps all make sense, but no matter where or how I create the Exchange account (through Mail or through System Preferences/Internet Accounts) I cannot get the second configuration screen where you can manually enter the server address and user name. After the name/email/password page it goes directly to the Account Summary page with the account type, name, email, and server address (which is wrong). I can then edit the server address in Mail preferences, but there is no way to change the user name, which autopopulates incorrectly. I have deleted my original account, added and deleted the new account multiple times, flushed the dns settings, restarted the machine, etc., nothing seems to work. Any ideas? Thanks!

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